Barn Rules - What rules does your barn have?

We’re preparing to open our facility and trying to figure out what rules we want:

For example -
Hours?
Non-family member guests?
Smoking?
Helmet use?
specific rules for when jumping?
If you have a XC course are there rules for it’s use? Is it always available to boarders or is there an extra fee?
what about stadium jumps that are on the property?
Longeing if there isn’t a separate area?
Bedding use expectations (if it’s bulk and self-care)?
paddock cleaning for self-care - what are the contracted expectations?
outside instructor use?
tack/equipment borrowing
drama/bickering?

I really want to have a rule about footwear - but thinking the most I can say is no sandals/flipflops - in other words feet must be completely covered.

And what are the penalties for failure to follow the rules? What seems to work for enforcement?

clean up after yourself–your mother doesn’t work here, but I had to strike the last part since we keep our horses here at home

Penalties are you will be asked to leave the premises immediately unless you can comply.

Footwear should be “sturdy, covered foot” and if riding, a heel as well.

Helmets when riding mandatory no exceptions.

Cleaning up your messes in the aisle before you leave the aisle. In otherwords, no making a mess in the aisle and then leaving it while you go ride. Aisle must be swept before walking away from it with your horse. Also, no leaving a halter attached to a crosstie on the ground; some horse will walk past that and get feet tangled in it.

Decide on your hours - such as boarders should be finished riding, cleaned up and leaving so that lights are out by 10pm at the latest. Something like that.

Decide on a rule for dogs - must be leashed. Must not be left unattended. Same for children under age 5 or something. Including the leashed rule.

I would only make jumping while observed by someone else a rule for children. I would consider having a requirement for insisting there is a second person on the property if an adult is jumping, but I would have a hard time with that, frankly. Most my best training work gets done when no one else is around, and I rarely have the luxury of a second person to accompany me. I would not board where it was required that someone else was around when I was jumping. I just can’t afford to ensure that would happen. I understand about safety, and it is a conumdrum, but as an experienced adult, with very little available time, I want to jump when I can get there, not when its convenient for the BO.

As for kids, no, they should jump only in lessons or structured situations. Keeps the horse from being over jumped to death, and also keeps the kids doing it correctly and safely.

Nobody should ever, under any circumstances, touch another person’s tack for any reason what so ever. You should provide lockable tack lockers so this is basically not going to happen.

I would make it clear that if anyone’s equipment or tack is touched, moved, taken or borrowed, the offender would be off the premises immediately and their horse removed, supervised, within 24 hours. No tolerance for this, in my opinionl.

According to insurance you have to take a jump down when you are finished with it. If someone jumps a jump you put up later and are injured, apparently that is your fault for leaving it there.

Every who is on premises (SO, friends, trainers, people trying out horses) must sign a release. This protects BO in case of accidents. plus gives BO list of WHO was on the property if theft occurs. Many times criminals will scope a barn by coming to look at sale horses beforehand.

Hours

Extra feeding & bedding rules

Absolutely no smoking on premises

Helmut while mounted w/proper footwear & safe tack

If they wear flipflops its there foot. Post a couple pics of foots w/skin sheared off. The worst is when guests the non-horsey type people come to visit w/flipflops. Boots is a GOOD rule to enforce just for that scenario.

For safety & training purposes you really NEED a lunge area. A round pen too.

Outside trainers should sign release & BO should get a percentage for facility usage.

A no tolerance rule for borrowing tack or horse or feed. If its not yours don’t touch it. If they do it they NEED to leave. They WILL do it again & you don’t need the headache. NO tolerance for thieves !!!

Drama … Wow never needed a rule for that ? Whew

Charge a $5 fee for people who leave mess in aisle or wash rack or leave lights on.

Im not familiar w/self care or paddock cleaning ?

It seems event barns are lenient with jump rules. I would only allow jumping in lessons or w/trainer present. Definately wouldn’t feel comfortable w/children self jumping. Although some are more than capable, but how do you explain fairness in not letting ALL children then jump ?

Post horse liability laws.

I wouldn’t allow toddlers at the barn as a rule. Parent would need to hold or leash them. Its to dangerous & no reason for them to be there. And OMG the parents who want the teenie weenies to hand feed horses? Stupidity

Rules for turn-out. Paddocks closed when wet. Close ALL gates.

Blanketing rules - address washing & repairs. I sent all blankets out when they needed either & billed owner. Give them a list of blanket weights w/corresponding temperatures. They MUST have adequate blankets/spare if top layer gets wet/ coolers. Use of waterproof blankets if needed. Charge for blanketing to cover your headache.

Arena rules ? Do you close arena for private lessons ? Passing Left shoulder /left shoulder ? When jumping call your lines ?

Pick up manure piles in aisles ? In arena after riding ?

You gotta kinda cater around your clientele & Under 18 can be challenging ?

No double-back riding ?

No riding mounted thru barn ?

If you ride on cross country or trail ride then leave a note w/time you left & time you predict to comeback. If your late in coming home then call BM/BO.

DOGS ? I never minded other dogs as long as they were cat friendly & didn’t chase horses. Otherwise they need a leash.

Medical release. I had every rider sign a medical release w/the riding release. Stating if they had any known medical problems, allergies or asthma, allergy to Bee’s. If they had asthma they needed their meds & to let us know where to find it in emergency. Also had an area for signed consent for medical release to seek care in case of emergency. List of people to call in an emergency.

Horse Medical Release … had a signed release to seek medical care if horse was injured. The owners phone numbers & emergency contact, other contact to make division on horses behalf if we could not reach owner, which vet to call & a release to euthanize @ vets request.

Where I board is fairly open as far as rules go:

-hours 7 am - 9/10 pm (although this goes out the window for shows and there’s people there at 4, or sunrise trail riders there at 5 occasionally. We maintain their privacy, they take good care of the horses)
-absolutely no smoking anywhere on property
-Boarders police jumps themselves - most people will jump so long as they know there is someone else on the grounds, and XC schooling alone is also common. They are usually left all over the arena, which gets annoying.
-XC is in a pasture, we are allowed to ride in it most hours. Pasture horses will not be on it on during certain schooling hours.
-You must keep gates as you found them, open or closed.
-No turnout in the arena, or when the pasture herds are on the pasture. Otherwise, it is one at a time with the owner watching.
-Pick up all poo/mud clods from hooves.
-Helmets required under 18’s; most everyone wears them anyways.
-Never borrow tack/feed without permission.
-No riding other people’s horses unless the BO is made aware.
-Pick your own stall if you would like, but no additional feed/hay/bedding.

There are very few under-18’s, a few 20-something, mostly 40-60, and not a show barn. People collaborate a lot, hack out together a lot, and if you’re ever unsure of what to do in a situation, revert back to the USPC handbook (of which there are multiple copies in the tack room)

[QUOTE=WeDoItAll;7909740]
We’re preparing to open our facility and trying to figure out what rules we want:

For example -
Hours? - Not really, no riding after 10 pm
Non-family member guests? - ALL guests must sign liability waiver, any guests are welcome.
Smoking? - NEVER
Helmet use? - Not required, only required when jumping
specific rules for when jumping? - None besides put them away when done.
If you have a XC course are there rules for it’s use? Is it always available to boarders or is there an extra fee? NA
what about stadium jumps that are on the property? Free for anyone to use, but you have to put them away when done.
Longeing if there isn’t a separate area? On rain days (when everyone is in the covered) only lunge one horse at a time, and must remain under control (can’t let your horse race around or be a bronc with riders). Also - try not to tear up the same area - move around when lunging in the indoor - the outdoor? Anything goes.
Bedding use expectations (if it’s bulk and self-care)? - Bulk - NA, 3 bags a week provided by barn. Horse owner can provide any additional if they desire.
paddock cleaning for self-care - what are the contracted expectations? Yes - must be cleaned at least every other day.
outside instructor use? Only if they carry their own insurance - then are welcomed.
tack/equipment borrowing - NEVER touch any equipment that is not yours. They also prefer that you NOT touch any horse’s that are not yours without explicit permission.
drama/bickering? - It will get you a 30 day notice pronto.

I really want to have a rule about footwear - but thinking the most I can say is no sandals/flipflops - in other words feet must be completely covered. - We do not have any rules about footware - but one would make sense.

And what are the penalties for failure to follow the rules? What seems to work for enforcement? - Written warning, followed by eviction notice. [/QUOTE]

I board at a large commercial barn. They don’t fool around. Follow the rules or get evicted.

Hours?

Yes to accommodate chores and race horses getting done in the morning with little interruption. If you want to ride in the morning, you bring your horse in, tack it up out of the way and ride outside and not on the track. Arena hours are basically from 1pm - 8pm 7 days/week

Smoking?

There is an ashtray outside. Use it. Don’t even think of entering with a lit smoke.

Helmet use?

Suggested.

specific rules for when jumping?

No, but it’s pretty much an adult only facility. So, do stupid things on your judgment.

what about stadium jumps that are on the property?

You use them, you put them away.

Longeing if there isn’t a separate area?

No rule … but we’re expected to get the hell along and behave like adults and understand that everyone has an equal right to the space available to us.

Bedding use expectations (if it’s bulk and self-care)?

If you don’t like it, you buy what you like and staff will clean it. If you don’t like the way they clean it, then you’re welcome to clean it yourself too. BO is very generous in allowing us fussy britches (those of us that own pig ass mares that can’t keep a stall from looking like a tornado touched down) to share a stall for storing purchased bedding.

I think bulk/self care might end up being a headache unless you get them super cheap. When people don’t pay for them out of their own pocket, or have them rationed for them by staff doing their stalls, they will use a lot more than you might expect.

outside instructor use?

Totally fine - no fee. However, people trailering in to use facilities are subject to a per hour fee.

tack/equipment borrowing

This is a joke, right? lol No-one is going to freak if a lead is borrowed, or a spare halter is used for a couple of days in case of loss or damage, but everyone has a tack locker of their own and no-one goes into anyone else’s without specific okey dokey from the owner.

drama/bickering?

Work it out amongst yourselves. If not, eventually something will give and someone will move out in a huff. Cowboy up and get along or git packing.

I left out the questions that didn’t apply.

Other things that apply but were not asked:

Don’t feed the cats. They are on a schedule so that they come in at night every night, year round.

Sweep up. Officially sweeping up before you ride and again after is what should be done. If there are only one or two of us there and we know we’ll be back in and swept up before the hose gets dragged through our mess, we may wait and sweep once.

DON’T RUN OVER ANY CATS!!!

No dogs.

Put your crap away.

Most of this stuff is implied, but if you’re thick you’ll get it spelled out, gently, in kindergarten block lettering.

I think really the only official, on paper rules are the closing time (and it’s FINE once you get used to it) and the rule about not sweeping the aisle dirt into stalls. Ever. Must use shovel and wheelbarrow. However, boarders are never expected to empty the wheelbarrows.

However, the place has always been adult and mixed (race horses/show and pleasure horses) so if you’re planning on teens and/or kids, you’re going to want to spell out a LOT for them so they can help you keep your sanity intact.

[B]No matter what you finally decide on for your list of Rules & Regulations, provide the boarder with 2 copies on the day of contract signing. They sign both, you keep one and they keep one. This way they can never try the “Well, I didn’t know that was a rule!”

These are from my self-care barn, but many apply and can be modified for your situation. Feel free to plagiarize ;)[/B]

All tools, including but not limited to pitch forks, shovels, brooms, rakes, etc. must be hung up/safely secured when you’re finished.

Aisle-way, stall-way and grooming areas must be swept or washed clean before departure.

All lights and water must be turned off before departure. Be sure the hydrant lever is down, not just hose valves closed. Do not leave the open end of a hose in the water trough.

All pasture and stall gates are to remain closed and chained at all times.

No one under 16 years of age is permitted in the tack/feed area unless permitted/supervised by an adult.

Children ages 12 to 16 are not permitted in the pasture or stalls with horses without an adult. Children under the age of 12 are never permitted in the pasture or stalls with horses. Children under 12 must be supervised at all times.

Boarders’ dogs are permitted at the farm, as long as said dog is WELL behaved with all people and livestock and stays on site. Any sign of aggression from the dog towards people, horses, goats, etc. will result in the dog being banned. Dogs are not permitted in the horse pastures.

No smoking is permitted within 20 feet of the barn’s perimeter. All smokers must pick up their own butts.

All riders, age 18 and under must wear an ASTM/SEI-approved helmet when riding on farm property. Stable “requests” that adults over age 18 wear helmets as well.

During the winter/freezing temperatures, all hoses must be disconnected from the hydrant(s), drained and hung up.

Stall waste and manure may only be dumped at the approved pile. NO BALING TWINE OR OTHER TRASH IN THE PILE!

Owner emergency contact, veterinarian and farrier numbers must be kept up to date and posted in the Feed/Tack Room in an obvious, easily-viewed location.
If you notice another boarder’s horse(s) is injured, immediately contact that owner and advise him/her. Unless the horse is in immediate danger (i.e., hemorrhaging, fractured limb, choking, etc.) do not treat their horse or call their vet unless pre-authorized by the owner. If you cannot reach the owner, contact one or both of their Emergency Contacts who have sole authorization to oversee care in the owner’s absence.

Pick up and properly dispose of all piles if your horse poops anywhere outside of the pasture or stall.

Do not feed treats to anyone else’s horse.

No open flame in or near the barn area.

Riding or allowing visitors to ride other boarders’ horse(s) is strictly forbidden unless the owner is physically present and has given permission.

All visiting riders must sign the Waiver of Liability provided at the stable.

[B]STATEMENT OF UNDERSTANDING: I agree to abide by the above stable rules. I understand that failure to abide by said rules may result in my boarding agreement being terminated and an eviction order issued

[/B]Print Name: _________________________________________________

Signature: ___________________________________________________

Date _________________

You probably should check with your insurance regarding helmet use and if it’s required or not.

Rule #1

No Boarders.

The end.

1 Like

Thanks everyone - the insurance company wants to know if I require helmets for all OR for all under 18; OR all when jumping/speed events; OR not at all. So far I’ve said all under 18 and all when jumping/speed events. We’ll see, I would love to require them for everyone, but not sure my market will bear that.

The insurance company is asking for a copy of our release and the boarding agreement before they send it out for quotes. I haven’t even gotten that far

Hours?
Most barns I have been at have had hours with exceptions for showing or medical care. Most barns were pretty easy going about the hours unless you routinely ignored them. In other words they were there mainly to curb the one teen who felt going to the barn at 1am was OK.

Non-family member guests?
The only rule I have had to deal with on that is a release signed if any guest was going to handle the horse or ride. The whole family was allowed to stand in the aisle and tell Dobbin how adorable he is and toss apple slices in his food tub.

Smoking?
No smoking on grounds, period.

Helmet use?
Everyone when mounted.

specific rules for when jumping?
My background is mainly hunters so the rules were no jumping unless in a lesson.
When I moved to a more backyard type boarding barn the rules were minors could not jump without supervision of an adult.

If you have a XC course are there rules for it’s use? Is it always available to boarders or is there an extra fee?
I would think if it is part of the board agreement then it should not have an extra fee. I do think it is reasonable to have times when the XC jumps are not available though. Times when riding there would ruin the footing long term, etc. Times when you are having a show soon and you do not want things messed with, etc.

what about stadium jumps that are on the property?
If you use them put them away.
I would assume the fancier show jumps would be kept away and what would be normally available are schooling type jumps.

Longeing if there isn’t a separate area?
Never had a barn that has a separate area for lunging.
Riders get priority in the ring, lunging is allowed when people are riding if the person lunging has control and asks the riders, etc.

Bedding use expectations (if it’s bulk and self-care)?
There has always been a maximum included in the board amount of bedding. When it was at a barn that did bulk it was a certain number of wheel barrow loads per week. If you wanted more you paid more.
I only had a problem once (the load of bulk bedding was wet and not very absorbent and my horse was dunking his hay like crazy) so I simply bought some bagged shavings to make up the difference that week.

paddock cleaning for self-care - what are the contracted expectations?
Never had this situation.
I would assume it would be like stall cleaning. You set a minimum times per day/week/month Dobbins stall/paddock has to be cleaned and then set a fee (big enough to be a discouraging factor) if someone does not do it. Then set your own line of how many times you have to cover for them before you ask them to leave.

outside instructor use?
All of the casual barns (not lesson programs or show barns) I know allow outside trainers that have proof of insurance. Some charge a fee to the trainer (which we all know is passed along to the rider).

tack/equipment borrowing
Not sure why this is even a question. Clearly you can not use other people’s things with out asking them first.

drama/bickering?
I am not sure how you write a rule about this. I think if the barn owner sets the town of a drama free place and picks the boarders carefully it is not usually an issue.

[QUOTE=WeDoItAll;7909740]
We’re preparing to open our facility and trying to figure out what rules we want:

For example -
Hours?
Non-family member guests?
Smoking?
Helmet use?
specific rules for when jumping?
If you have a XC course are there rules for it’s use? Is it always available to boarders or is there an extra fee?
what about stadium jumps that are on the property?
Longeing if there isn’t a separate area?
Bedding use expectations (if it’s bulk and self-care)?
paddock cleaning for self-care - what are the contracted expectations?
outside instructor use?
tack/equipment borrowing
drama/bickering?

I really want to have a rule about footwear - but thinking the most I can say is no sandals/flipflops - in other words feet must be completely covered.

And what are the penalties for failure to follow the rules? What seems to work for enforcement?[/QUOTE]

Hours are until 10pm, unless you have a sick horse. If you’re there while stalls are being done, move out of the way of the staff & tractor. 7 days a week.

Non-family member guests are just fine.

Smoking is allowed. (I don’t love this, but it is what it is.)

Helmet use - must be worn while jumping or if under 18. Most of the boarders do wear them while riding.

Jumping - only in a lesson/with trainer supervision unless you are 18+. No jumping alone, regardless of age. The other person doesn’t have to be a horse person…but they need to be around. People are usually pretty amenable if you ask them to come watch you jump for a few minutes or feed their horse next to the outdoor while you jump, etc.

No XC course here. Jumps are available to be used by anyone, but must be put back how they were found.

Lunging is allowed - but you have to be considerate. We have a small indoor, so people try not to lunge for half an hour in the middle of a busy time at the farm. In the summer when we have the 2 outdoors, people tend to lunge where others are not riding.

Bedding - not bulk or self-care. Paddock cleaning - barn owner does it.

Outside instructors are allowed - with a fee. There’s an on-site HJ coach, and the majority of boarders are her students.

Tack/equipment borrowing - ask first. Need the owner’s permission - whether it belongs to the trainer or a fellow boarder. No using other people’s tack or equipment without their knowledge.

Footwear - no specific rule, but you will probably get a comment form the trainer if you’re wearing inappropriate footwear!

Penalties? A talking to or email, typically. I don’t know that there’s ever been an issue that has ever escalated beyond that point.

Some other rules:
Pick your poop after you ride in the arena. Sweep the alleyway before you leave it to go ride. Dogs - not specifically allowed or not allowed, but there are farm dogs. Nobody really brings their dogs to the barn.

Messy barn

Were I board my horse, there is this couple with 30 or so year of horse experience according to them that constantly keeps barn in a face of disgust. I don’t keep any of my horses equiptment there much less her food. I bring everything from home to where I board her. They have 4 horses, had 6 but 2 left, still these people can be really nasty and dirty. I dislike dirty and wish they could keep the barn and feed room clean for satinary reasons. Would be nice to have a clean barn.

The Barn where I am at, there are no rules accept cleaning up after our selves. There is just me, and this couple with 4 horses now, but will be 3 horses by Janurary. There are no closing hours, no ridding hours, no rules. But I think the one I most hate about it is that there are no cleaning rules as for as feed room goes. I would like to store my hores food there, but it’s so freaking dirty, it makes me feel dirty just by looking inside. But, I won’t complain because Keyna won’t be there to long, going to fix my property to have my her at my place with me.

I’m one of a handful of boarders at a training facility that has a lot of horses moving in and out. Rules are really simple and common sense for adults who are expected to comport themselves without drama - if you put it out (cones, poles, etc.), put it back. Leave the gates exactly as you find them. Clean up after yourself. Human guests are welcome, must sign release to ride. Dog guests strictly forbidden.

I board at a busy event/lesson barn. Rules very much like trubandloki describe.
We do have hours because the family lives on property and don’t want to have to come down at midnight to see if someone fell on their head in the indoor, but leaving early for a show or some such is certainly accommodated.

No smoking.

Helmets.

Leave it the way you found it, for arenas, gates, the barn, etc.

Anyone riding or handling your horse should be identified beforehand to management and sign a release. As an example, I have two friends who ride my older guy on a regular basis. I have emailed management about this, they are now well known by sight to staff and staff knows they are ok to handle my horses, and they have signed a release.

Outside instructors are fine with advance permission, deferral to barn’s own lesson schedule, and proof of insurance.

Xc course available at no charge to boarders but when the BO says it is closed on advance of a competition etc., his word is LAW.