I don’t know the rules and regs for claiming at that racetrack. Just about every track can be different. On face value it may seem ridiculous and IMO and experience it is at times. But there are certain “business” reasons for the rules and a certain amount of “politics” come into play.
Some tracks the licensed owner has to have been running horses at the track and or stabled there. Especially at tracks where the horse population is tight. The track doesn’t want them going somewhere else.
If nobody chimes in knowing what the procedure is you could call the racing office and ask. Pretty much absolutely you will need to involve a trainer. Don’t go into detail just say you are thinking about getting into racing and would like to know what the procedure is.
When I want to claim a broodmare prospect and or steeplechase prospect I call a trainer I know and they can claim for their own account a lot of the times. We don’t race horses at Mountaineer or CT so I don’t have a WV owner’s license.
There are “unwritten rules” with a lot of trainers about claiming horses off of other trainers. So that comes into play at times. It all depends on the horse and the trainers involved. Some trainers I will throw a few hundred in the pot to pay for their time and hassle. Depends on my relationship with the person “dropping the slip”.
You will have to pick up the horse ASAP. Not necessarily the day it is claimed but the next day. Maybe the same day if the trainer doesn’t have any extra stalls.
Feel free to get on to me if you can’t find anybody. I might be able to help out.