Does she happen to have a lip tattoo??? Sometimes that helps.
I would phone them directly and explain that it was you that late-registered this horse and also named her. I have always found Andrew (can’t remember his last name) to be very helpful.
It does indeed state in the rules for obtaining a new certificate that the name and registration of the horse must be stated on the bill of sale. But your case might be slightly different so call them in person.
Their number: 1-800-444-8521
Very specifically, see point 4 - - Have your lawyer draft up the ENTIRE explanation that you purchased this horse as an UNNAMED 2YO, that YOU were the one that named her and registered her. From there go on to describe that you made a cross-the-country move during which time her papers went missing along with other household items.
In order to have named her and registered her, you must have had copies of the stallion breeding certificate?? You would have needed to know her sire’s name, dam’s name, date of last breeding and foaling date. Gather together all of this information again as additional proof that YOU were the one that named and registered her. They should be able to look up your name and see you listed in their records as the last owner on record.
Horses are late-registered all the time and are frequently unnamed until registered. This can’t be an isolated situation.
A copy of the email I got on this very subject:
You may respond to this email with a fax number or mailing address, or contact one of our Registration Specialists at 1-800-444-8521 to obtain a Duplicate Request Form. Once completed, this form may be mailed or faxed to The Jockey Club at the address and/or fax number provided on the form itself.
[B]If you purchased or acquired your horse without papers, please be aware it may not be possible to obtain a duplicate. [/B]
Please refer to the following requirements, all of which must be met, regarding the issuance of a Duplicate Certificate of Foal Registration as stated in Rule 9 of The American Stud Book Principal Rules and Requirements.
9. DUPLICATE CERTIFICATE OF FOAL REGISTRATION
· A. If a Certificate of Foal Registration has been lost or destroyed, a Duplicate Certificate of Foal Registration may be issued by the Registry Office upon submission of the following:
· 1. A check or money order payable to The Jockey Club covering the prescribed fee (see Fee Schedule);
· 2. A set of four color photographs of the horse (front, both sides, and rear views) clearly showing the color, and the markings (or lack of markings) on the head, legs and body;
· 3. A completed and signed Duplicate Certificate Form containing the written description of the markings on the horse, including the exact location of the head and neck cowlicks;
· 4. [B]A notarized statement from the owner or his authorized agent describing the circumstances under which the Certificate of Foal Registration was lost or destroyed[/B];
· 5. Proof of ownership of that specific horse (for example, a bill of sale or cancelled check including the name or pedigree of the horse, date of sale and the name of the new owner); and
· 6. Any further evidence and assurances as The Jockey Club may require, such as genetic typing and/or parentage verification.
A complete copy of The American Stud Book: Principal Rules and Requirements may be accessed at http://www.jockeyclub.com/registry.asp?section=3.
We look forward to assisting you.
Sincerely,
Registration Services
The Jockey Club
821 Corporate Drive
Lexington, KY 40503
Phone 800-444-8521
Fax 859-224-2710
www.registry.jockeyclub.com
See its just a matter of getting the “right” person on the phone.