As I’ve mentioned previously, I was a receptionist in a veterinary practice. It’s a thankless job where you get hammered from all sides.
Emotions are high from all directions. In my case I was responsible for opening and closing the office, cleaning and mopping, filing, animal care and even assisting the doctors at times for very basic procedures. I was the one who took the dogs and cats down the long hall for euthanasia if the client didn’t want to be with them. I held them for their final procedure if the owner didn’t want to. I cleaned the kennels when other staff wasn’t available. I developed xrays at 9:30 at night because the vet wanted them developed.
I dealt with emotional people - either upset because their much-loved pet was in pain or near death; or happy because they had recovered and could go home.
I dealt with the nasty - the people that didn’t care about their pet, complained about the cost, yelled because they wanted an appointment when they wanted it, didn’t want to pay their bill, didn’t want to give meds. You name it - it all came through the front desk.
A receptionist is also receiving conflicting instructions from the doctors and staff. One doctor stood behind me and had me page (time before cell phones) his associate every 30 seconds until she answered the page…for ten minutes. She was furious when she made it to the office and guess who got screamed at…me.
Some doctors will be very understanding of clients emotions and problems with payment or treatment; others will be completely jerks. I’ve seen it all.
You, as receptionist, are given instructions to behave a certain way, to answer phones a certain way, to request payment a certain way…all for minimum wage in most cases. If you don’t like it then you are shown the door. After all, it’s just a peon type of job anyway according to some people. Just leave if you don’t like it, right?
Through it all I tried to remain calm and supportive and firm. I actually liked the job, because I adored the animals.
I definitely advocate talking to the practice manager, and if possible the vets in the practice, along WITH the receptionist so that all can be on the same boat about your concerns.
Honestly, if you have a veterinarian like the one I worked for you would get severely reprimanded if you showed too much sympathy for the animal at the front desk or the initial call. I showed the sympathy and compassion and was called in to the office for it.
There is more - but you get the point. Who knows what the receptionist in all these cases of complaint was directed to do? I would question the vet’s instructions on emotion, bills and handling clients as much as possible but in the end his response was, “You work for me. Do as I say…or leave.”